For the last time, productivity is not equal to the number of hours spent at work. Many organizations falsely assume this equation, thus encouraging extra shifts, which loses the interest of work for employees.
Necessarily, an increase in working hours doesn’t define efficiency. Moreover, continuous monitoring of each employee won’t justify the above-said statement.
Instead, you can install employee time tracking software to monitor their progress.
Then, how to expect better performance from the employees? Well, this article suggests practical ways to enhance employees’ quality of work without bothering your employees unnecessarily. So, kindly, stick till the end to know all the tricks.
Delegate the tasks
Assigning works to team members based on their skills is a wise way to get quality output. It might be a clear idea but slightly tricky to put into action.
For example, one might be great at creating designs while the other might be excellent at pitching ideas. If you give them opposite tasks, they won’t perform well as it is not their home ground.
Delegating minimizes time to cross-check and look for every small detail in work. Besides, it gives a sense of leadership to gain new skills for your employees. Sure, this might take some time and a little bit of trial-and-error but developing a sense of ownership in your team members will bring long-term returns.
Delegation may seem like a straightforward solution. However, new entrepreneurs, small business owners, and freelancers have a hard time with effective delegation.
Besides building trust with your team members, the effective delegation also involves a critical role in your decision-making skills. While delegating relevant responsibility to employees and team members is easy, knowing who can handle what kind of responsibility is the difference that sets apart effective managers.
With that said, this art of delegation cannot be perfected without consistent practice. That’s why, if you have the resources for it, you must start delegating your tasks as soon as possible.
Reduce the time-draining
Time is essential for everyone in the business. Similarly, wasting time anger and irritates others, especially the project managers that have to answer to the clients.
So, you can make the best use of your time with employee time tracking software. Through this tool, both employees and the manager can minimize unnecessary heated arguments. With clear data available to track how your employees are using their time, you can ensure that productivity roadblocks are removed and underperforming resources are replaced.
The employee time tracking software also offers the significant advantage of replacing the manual filling of timesheets and fading the miscommunication.
Some fear that time tracking may lead to issues like micromanagement, and they aren’t wrong. Many organizations have that one overzealous manager that unknowingly uses time tracking data to micromanage their team.
However, this issue, if it arises at your organization, can be easily overcome with effective dialogue. By making sure all your employees and managers understand what the time tracking software will be used for (and what it will not be used for), you can ensure there are no issues or employee backlash when you implement time tracking at your organization.
Another great way to overcome the challenge of micromanagement is to simply restrict your manager’s access to the time tracking data you collect. Give them access to only what they absolutely need and they will not have the information needed to raise unnecessary questions.
However, remember that in order to enjoy all the advantages offered by a time tracking software, you must ensure you choose the right one. Visit this website to know more about time tracking software and choose the best one for your needs.
Batch tasking
Batch tasking is a revolutionary idea. Employees can minimize time wastage through batching and accomplishing similar tasks together.
For example, replying to emails and answering questions can be batched and done at the same time. The science behind this technique is that we have built momentum to carry them out within less time while doing identical tasks.
It reduces juggling between two dissimilar works, which often results in incompletion of both. This effective strategy can render potent usage of time on other essential tasks.
Appreciate and encourage
Effective communication at various stages in an office space works better. Remember those times when you were able to deliver your ideas effectively and get appreciated. Also, communication is the means of appreciation that every employee longs for at the workplace.
After your employees succeed in pitching the ideas for a challenging client, appreciate them. Take them out for a meal, send them handwritten notes, or grant them a hike.
These small tokens of encouragement give them a sense of belonging and boost them to perform even better.
Even a “thank you” would make their hectic day a good one. Furthermore, giving feedback on what to focus on, improving, and even how you can help them makes employees comfortable.
Maybe they might prefer some creative freedom to show their talent. These conversations would build trust and cordial, professional relationships.
Keep an eye on the big picture
While running towards the small day to day goals, employees often lose sight of the bigger picture.
Sometimes menial things like writing reports which are not even read once become the priorities instead of achieving the target number in the sales.
Investing in employee time tracking software helps visualize the projects and tasks handled by the team and employees so far.
In other words, it lets you and your team track true progress and gives you a clear view of the big picture.
Thus, you can rethink your priorities from time to time to build a team that is agile enough to adapt to the evolving needs of your organization and the projects it handles.
Conclusion
Using these tips would help you not fall behind and hence enable you to focus more on the essential things. Also, please don’t forget to share your opinions on productivity tips.
